To begin with, moving an office can be a very big task. On the contrary, completing many small steps will make it seem easier. Therefore, your friends at White Glove have put together a list to assist. So, please consider implementing the following recommendations:
First, have you been thinking about going digital? If so, this is a great time to start. Especially because all lateral files three or more drawers high must be emptied. Now, it is not easy to go paperless and you will likely need to keep some or all the files. Therefore, label file boxes and leave them close to their cabinets for ease of replacement once in the new space.
Next, time time in advance to sort through your desks. Because, all desks, returns and credenzas must be empty to prevent any breakage or missing items during transit.
Also, labeling of boxes, furniture pieces, cartons, etc. is strongly a good idea so you can reassemble quickly. Remember, both name and room destination are key. Better still, you can get the exact amount of labels through White Glove Moving and Storage.
Obviously, disconnecting computers is one of the last things to do prior to your office moving guide. Therefore, be sure any computers, printers, copiers, plotters or electronic equipment are taken care of by your IT department. Keep in mind, this is the responsibility of the Customer or Customer Representative prior to the movers arrival. If any of the equipment is leased, it is likely the leasing company will want to relocate the equipment. Therefore, please call them directly to inquire about the proper procedure.
Lastly, all other furniture should be marked where it will be put in the new offices. If possible, it would be helpful if you could provide a diagram of the new offices indicating whose and what furniture goes where in the new space. To ensure proper placement, a move coordinator at origin and destination is a best practice.
Checklist for Office Moving:
- Desk Empty?
- Supply cabinets cleared?
- File drawers locked?
- Wall items taken down?
- Breakable items properly packed?
- Machines disconnected, liquids drained and prepped for travel?
- ”Do Not Move” tags placed as needed?
- Everything tagged and marked?
Click Here for a PDF version of White Glove’s Office Moving Guide. In summary, take time to plan for how the new office will look. Once that is done, be sure to get boxes or bins ahead of time so staff can have a few days to sort and pack accordingly. Also, using the checklist and office moving guide are great ways to stay on task. Most importantly, once you know you are moving call White Glove to setup for a free survey. During that meeting, lots of logistics can be put into a plan that will ensure dates and expectations are met. Best part, you will have a clear concept of price and next steps.So, give us a call or check out answers to frequently asked questions; we look forward to earning your business.